Travel & Expense Management

Handling expense reports can be easy and effective

TEM

The only ready-to-use application automating processes revolving around business trips with a professional workflow and reports.

Optimization and control Travel expenses

Travel expenses are the bigest company expense excluding salaries. Do you keep them under control and fully optimised?
74% By this percentage business trip expenses were reduced once automated tool supporting delegation process has been implemented.
26,6$ Cost to process one T&E report
Manual
35% of savings
17,3$ Cost to process one T&E report
Partly automated process
74% of savings
6,9$ Cost to process one T&E report
Full Automation
TEM

Expense reporting automation is the key to increase an effectiveness. An access to the application on mobile devices while traveling is indispensable. This need is particularly visible when employees have to organize paper bills and invoices for all their business spend and then fulfil various spreadsheets and collect signatures.

TEM application allows to automate this inefficent process starting starting from trip approval, expense reporting, travel expense report submission and it’s acceptance to post-trip reimbursement. TEM application offers full set of reports and analyses dedicated for employees, as well as sales and account managers. TEM empowers companies to succeed on competitive market.

20% Every fifth expense report contains mistakes. A single expense reporting takes about 20 minutes. It takes another 18 minutes to correct a document.
Collecting record receipts form traveling employees places a heavy burden on all finance and accounting departaments at the end of every month. Furthermore, finding overdue bills, fulfiling, printing and collecting signatures is not one of the favourite employees’ taks. The more we simplify and automate handling such expense report processes, the more likely they will be willing to do it on regular basis.
Expense reporting speed
Expense report correction
total time od 1 expense report settlement
TEM can be used on mobile devices. It enables expense reporting anytime anywhere. All you need to do is take a photo of a receipt and submit for approval.
TEM helps to reduce processing costs by over 35% compared to manual process.
TEM enables to implement and enforce corporate travel policies.It automises any approval process.
TEM enables full control over business travel expenses and minimizes the risk of unauthorised expense occurance.
TEM automises cyclical cost reporting as well as budgeting.
Thanks to an integration with ERP system, TEM application eliminates manual accounting processes.
TEM application entails faster expense reimbursement, what enhances employee’s satisfaction.
Employees’ travel expenses analysis allows to obtain higher discounts from providers (e.g. hotels).
TEM allows fast establishing employees whereabouts in times of emergency.

TEM Business

TEM Enterprise

BUSINESS TRIP REQUEST

Purpose (project, customer, other)
Travel dates planning (estimated per diem)
Deposit handling (local currency)
Transportation pick list
Mobile - business trip request approval
Supporting any pre-trip approval process
Expense allocation by department (Cost Center)
Preferred vendors (hotels) in compliance with company policy
Hotel and transport expense limits in compliance with company policy
Configurable control rules

EXPENSE REPORTING

Mobile - expense reporting and approval
Mobile - receipt images attachment
Automatic per diem calculations
Compliance with current per diem regulations
Multicurrency
Automatic exchange rate imports
Mileage calculations
Automatic mapping by accounts/ expense types
Automatic expense mapping by departments
Expense approvals via smartphones, tablets, or computers within a few seconds
Vendor ratings and reviews
Integration with ERP systems
Automatic import of corporate credit card transactions

EXPENSE ANALYSIS AND REIMBURSEMENT

Predefined reports for Accounting Department
Employee's dashboard
Approver's dashboard
Cost analysis at various levels for finance department
Actual expense reporting vs. budget
ROI 652 % Investment in TEM application that automises expense reporting process may start to pay back within a few months!

Ask about TEM Contact us

U.S. Office

Qalcwise, Inc.
2035 Sunset Lake Road, Suite B-2 19702 Newark, Delaware United States of America qalcwiseinc@qalcwise.com

European Office

Qalcwise.com Sp. z o.o.
ul. Marynarska 15 02-674 Warsaw Poland qalcwise@qalcwise.com

CONTACT