business process automation
Expense settlements
Automation
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Expense accounting processes may be different for each company. However, there is a pattern: the employee reports the cost…
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Settlement of expenses
What can you expect from her?
First of all, our application is used to record and process business expenses and advance payments. With its help, applying for an advance payment is not difficult and tedious. It is possible to register and process the expense with the option of attaching the allocated advance payment.
An application for settling business expenses will help streamline the processes related to accounting for various costs (mainly business trips). It will be used by the Accounting Department and all company employees who incur business expenses.
Importantly, the tool allows you to control your expenses during a business trip. It detects and prevents abuses that, unfortunately, sometimes occur in companies, whether intentional or in the form of a mistake. Settlement of expenses with our application is done remotely, mobile, anytime and anywhere. How it's working? Just take a photo of the receipt with your smartphone and send it for approval.
The Enteprise version allows you to report (graphically) all expenses, which is a great simplification for accountants. Qalcwise offers a solution that will revolutionize financial processes in your company. Your Accounting Department will certainly thank you for it.
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Automation
What can you expect
od expense accounting application?
benefits
Automation of the advance payment application process
Every employee has probably applied for an advance payment more than once. If the company works according to a manual system, where letters are entered manually, the document requesting funds could get lost in the thicket of papers. In turn, with our no-code application, we make it possible to automate the process of applying for an advance payment.
Easy view of all employee expenses
In our no-code application, in an appropriate database, an employee can quickly and easily view all his business expenses. This is a great convenience. He does not have to write down the amounts of expenses in notebooks. He will have a permanent place where he can always look and check the current situation with the company's finances.
Possibility of automatically adding an advance payment to the expense
Another convenience that comes with our expense settlement application is the ability to automatically attach an advance payment to the expense. This will allow you to have even better insight into your company's finances. It is very important to keep business expenses under control - ignoring it may cause problems later.
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Features management applications
expense settlements are:
Automation
Adding an attachment
To make it easier for employees to provide necessary documents or proof of expenses, our no-code application allows you to easily add attachments to applications. Just a few clicks are enough to attach a bill, invoice or proof of purchase, which speeds up and simplifies the settlement process.
E-mail notifications to decision-makers in the event of a new application for an advance payment / expense
Our no-code application guarantees the automation of e-mail notifications - the decision-maker automatically receives an e-mail with information that an application for an advance payment has been received from a given employee. E-mail notifications are also often a basic functionality in other Qalcwise applications related to Electronic Document Circulation.
E-mail notifications to the applicant about the decision
Communication is the key in every business process. When an application is processed, the applicant receives automatic email notification of the decision, whether accepting or rejecting. Thanks to our no-code application, the employee is up to date with the progress of his application and can quickly react to any decisions.
Validations checking the correctness of form completion
Correctly completing the form requesting an advance payment (or other issues related to business expenses) is very important. Our no-code application quickly detects errors in the query document, preventing it from being forwarded. Until the form is completed correctly, it cannot be shipped.
Indication of fields required to be completed
Our no-code app highlights and highlights fields that are required to be filled out. This feature ensures that the requester provides all the information they need right away, eliminating the need for corrections.
Linking the application that settles expenses with active advances
The application settling business expenses has constant contact with the employee's active advances. You can see when and how much of the advance payment was collected, as well as the general breakdown of business expenses. This functionality is also available in the basic version - even companies with smaller funds can enjoy it.
Preview of the approval path
Our no-code application gives you a preview of the route taken by a given query - from completing and sending an application for settlement of business expenses to the final acceptance of the application by the decision-maker. This functionality is available in every version of the tool - both basic and Enterprise. Such possibilities only thanks to no-code.
Connection with the invoice circulation application
The expense settlement application is indirectly linked to the invoice circulation application - only in the Enterprise version. The combination of these two applications gives the effect of financial consistency. Invoices for business expenses are sent to the invoice flow, where they are recorded and archived. This is a great convenience for accountants and Secretariat employees.
Set required fields on the form
In the settlement process, precision and completeness of information are the key to effective communication. Our enterprise no-code application allows you to customize forms by setting fields that are mandatory to fill out. This ensures that applications are fully complete and makes the settlement process more fluid, without unnecessary downtime due to missing data.
Reporting application for all expenses, graphical representation
Reports are an integral part of every company. Thanks to them, you can analyze previous achievements and failures, and then draw conclusions and plan further actions. The reporting application in our no-code application covers all expenses. The associated reports are in the form of graphical representations.
Basic plan
Enterprise plan
Full process flexibility
Solutions built from scratch
it's Qalcwise
Explore our no-code platform and check out all the options. Modern tools are tailored to individual business processes. Are you interested but don't understand everything? Don't worry, we'll explain everything! Check no-code!
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