Business process automation is becoming a key element for manufacturing companies that aim to improve efficiency, reduce costs, and maintain competitiveness in a dynamic market. In a world where operational complexity is increasing and pressure to deliver results quickly does not decrease, innovative technologies such as Qalcwise applications provide solutions that change the rules of the game.
Manufacturing companies face many challenges, from managing complex production processes to effectively pricing offers. Extended business process lead times, lack of effective coordination between departments, and time-consuming administrative tasks often become barriers to achieving strategic goals.
Przemysław Fura, Marketing Manager at Qalcwise, emphasizes:
“In manufacturing companies, every process that can be improved has a direct impact on business profitability. Automation allows efficient use of resources by eliminating repetitive tasks and enabling teams to focus on key business areas.”
Qalcwise – a tool changing the approach to automation
The Qalcwise platform is an innovative no-code solution that enables the creation of business applications without involving IT teams. Manufacturing companies can independently design and deploy applications tailored to their needs, shortening implementation time and reducing costs. The platform enables centralization of data and processes, which is crucial in managing multi-stage business processes.
Case study: automation of the pricing process in a manufacturing company
Let’s look at the case of a leading European company producing energy drinks, carbonated beverages, and alcoholic beverages for global brands and retail chains. Its own can production facility enabled it to offer a comprehensive service but also introduced complexity into pricing processes.
The previous pricing process was multi-stage and required collaboration between teams responsible for different elements of the offer:
- beverage composition definition and pricing,
- packaging development,
- graphic design preparation,
- inclusion of fiscal fees (e.g., sugar tax, “małpkowa” tax, excise duty).
Each change made during negotiations required restarting the process, which extended lead times to up to two weeks. The key challenges faced by the company included:
- long quotation preparation time,
- high involvement of employees from different departments,
- lack of ability to monitor statistics on pricing process efficiency.
In summary, automation of the pricing process brought significant improvements by shortening lead time, reducing team involvement, and enabling more effective data and quotation process management. Thanks to the implementation of Qalcwise, the company gained a competitive advantage and improved customer service quality.
Qalcwise solution – pricing process automation
The company decided to implement a Qalcwise application that fully automated the pricing process. Key features of the application include:
Data centralization: All data, Excel files, and information from different departments were integrated into one tool.
Sales autonomy: The application allows sales representatives to prepare 90% of quotations without involving other teams.
Data confidentiality: Sales representatives have access only to calculation results, without visibility of detailed cost data.
Multiple offer variants: Sales representatives can prepare different pricing scenarios for negotiation purposes.
Process monitoring: The application generates statistics on the number of submitted offers and their conversion into orders.
Implementation effects
Pricing process automation delivered spectacular results:
- 90% reduction in quotation preparation time – from two weeks to one day, significantly improving process flow,
- 83% reduction in employee involvement – the number of people involved in the process decreased from six to one, eliminating unnecessary delays,
- greater control over the pricing process – each department is responsible for updating its cost tables, reducing the risk of errors,
- better data management – automatic generation of statistics enables ongoing analysis and process optimization.
Comparing pre- and post-implementation results, the company observed a clear reduction in team workload and improved order execution speed, which significantly increased operational efficiency.
Competitive advantages thanks to automation
Thanks to the use of the Qalcwise platform, the company gained:
Flexibility and speed: Faster quotation preparation provided a competitive advantage in the market.
Cost reduction: Lower team involvement translated into optimized operational costs.
Customer satisfaction: Shorter waiting time for offers improved customer relationships and increased offer-to-order conversion rates.
Business process automation is a key to effective management in manufacturing companies. Implementing solutions such as Qalcwise enables process optimization, cost reduction, and increased competitiveness. The no-code functionality of the Qalcwise platform is particularly noteworthy, as it enables application development without involving IT teams. This solution not only shortens implementation time but also significantly reduces costs, giving companies the ability to quickly adapt to changing market needs.
As the described case study shows, modern automation tools can deliver measurable benefits in a short time, opening new opportunities for companies willing to invest in innovation.