“How much leave do I have left?” is a question HR departments hear very often, especially before the holiday season. At that time, stacks of paper requests grow on desks, phones keep ringing, and shift planning and replacements also need to be organized. What seems simple in theory can be challenging in practice for both employees and employers. But the solution already exists! See how easy leave management can be with Qalcwise online applications.
Convenient, on time, and without mistakes
Qalcwise applications for leave and absence management are a huge convenience for both employers and employees.
Employees can easily check how many vacation days they have left and submit electronic leave requests. They can make decisions faster without having to chase confirmations. There is no need to print forms, collect signatures, or send repeated emails.
HR departments no longer need to repeatedly answer the same questions, browse paper documents, re-enter data into spreadsheets, or manually create reports.
The applications comply with the current labor code. HR does not need to track legal changes or remember to update rules — Qalcwise handles it automatically.
Thanks to automation, we also minimize the risk of errors. The requested number of leave days always matches the available limit. And most importantly — we eliminate paper. This is a key advantage for companies working in a “paperless” model.
Requests are automatically sent to a supervisor and, after approval, to HR. Approvals are faster, and all data is stored in the system. Reports can be generated easily, making it simple to analyze absence levels over a given period. This supports better decisions regarding leave planning, replacements, and staffing (e.g. seasonal workers).
Self-service and mobile applications
The applications are ready to use and require only configuration, which takes just a few hours. Since the system runs in the cloud, no infrastructure or IT department is needed.
Thanks to Qalcwise’s no-code technology, HR staff can independently customize the solution to their needs. Applications are fully customizable and flexible — you can add features, rules, limits, alerts, define types of leave, approval workflows, and document flows.
What’s more, Qalcwise applications work on all mobile devices, so leave requests can also be submitted and approved via smartphone. This is especially convenient for employees who travel frequently or work remotely.
Qalcwise is a set of leave management applications
Leave request application
This is an application for employees to submit leave requests. It has access to employee data and leave balances. Requests are validated in real time, meaning limits are checked during submission. This eliminates the risk of entering incorrect values. The system also ensures all required fields are completed correctly.
In the request history tab, employees can check who currently handles their request and when it was approved.
A third tab shows all leave taken during the year, helping employees track their used vacation days.
Employee database
This application is used to manage the employee database. You can add new employees, define leave entitlements, contract types, working time fractions, departments, and managers, as well as update existing records.
At year-end, the system summarizes leave usage and generates a closing report. Based on it, available leave balances for the next year can be uploaded.
Summary report
This application shows the current leave balance for each employee. Used days are summed and deducted from the total pool. It allows monitoring of leave usage across the organization.
All requests report
This report provides an overview of all leave taken (by type and number of days), filtered by employee or department.
Settings application
This application is dedicated to management. It allows configuration of rules such as home office limits, maximum leave duration requiring higher-level approval, or additional benefit days (e.g. birthday leave).
Absence tracking application
This final application is also designed for management and supervisors. It shows who is currently on leave or absent, enabling easy monitoring of workforce availability.
All applications can be integrated within a single platform. This means leave management can be connected with delegation management, scheduling, and time tracking systems. Qalcwise also integrates with external HR and payroll systems, eliminating the need for manual data transfer.
Leave management can be simple and enjoyable!