From Paper to AI: Digital Transformation of Financial Processes at MCPP Poland

Introduction

MCPP Poland is the Polish subsidiary of Mitsubishi Chemical Group, one of the world’s leading chemical companies. The company manufactures advanced specialty polymers for the automotive, construction, medical, and packaging industries.

Combining the resources of a global corporation with the expertise of its local team, MCPP Poland is a trusted partner for some of the most demanding customers.

Challenges of traditional financial document workflows

Before implementing Qalcwise, MCPP Poland faced the typical challenges associated with traditional paper-based financial document workflows, including:

Paper-based invoice workflow

Invoices were physically passed between departments. Each document had to be manually annotated and approved in person, significantly increasing processing time and the risk of errors.

Limited control over documents

Without a centralized system, invoices could remain at different stages of the workflow with no clear visibility into their current status. Identifying where a document was and who was responsible for the next step required additional time and effort.

Limited visibility into the procurement process

Purchase requests managed outside the main ERP system created parallel information flows. When an invoice arrived, it was difficult to quickly verify the related purchase history and approval process.

No real-time process visibility

Without digital tools, employees could not monitor document status in real time. Instead, they spent valuable time tracking where a purchase request or invoice was within the workflow.

How does Qalcwise streamline financial processes at MCPP Poland?

MCPP Poland began working with Qalcwise five years ago. Over time, the platform evolved from supporting basic digitalization initiatives to enabling advanced business process automation across the organization.

Electronic invoice workflow

The platform manages the entire invoice lifecycle—from document submission and verification to approval and posting. Every step is recorded, providing full visibility into the status of each invoice in real time.

Intelligent document routing

The system remembers which employees are responsible for invoices from specific suppliers. When a new invoice is received, it automatically suggests the appropriate owner, reducing repetitive work and accelerating the process.

AI-powered invoice data recognition

The latest enhancement uses artificial intelligence to automatically extract invoice data. This eliminates manual data entry and significantly speeds up invoice processing.

Purchase requisition management

The platform supports the creation and approval of purchase requisitions. Once approved, the requisition is routed to the procurement team, where it is used to generate a formal purchase order in SAP.

AI-powered invoice workflow – OCR implementation

The latest stage of MCPP Poland’s digital transformation was the implementation of an AI-powered invoice data recognition module. The OCR solution was deployed in just two days, demonstrating how quickly advanced capabilities can be added to an existing platform.

The module automatically captures and extracts data from invoices, eliminating manual data entry and significantly accelerating invoice processing.

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The OCR technology has significantly improved our invoice processing. Data entry is now noticeably faster and more efficient.

Piotr Krawczyk Site Manager, MCPP Poland

2 days

AI-powered OCR implementation

The implementation of the AI-powered invoice recognition module took just two days. The solution automatically extracts key invoice data, eliminating manual data entry and accelerating the entire invoice processing workflow.

Results of financial process automation

The implementation of Qalcwise delivered measurable improvements to MCPP Poland's day-to-day financial operations.

Elimination of paper-based document workflows
Documents no longer need to circulate physically between departments. The Electronic Document Workflow has eliminated misplaced documents and removed the need for manual annotations.
Faster document processing
AI-powered OCR automatically extracts invoice data, significantly reducing data entry time. Employees no longer have to manually enter information, minimizing errors and allowing them to focus on verification and decision-making.
Reduced repetitive work
The platform remembers document assignments and automatically routes invoices to the appropriate employees. This eliminates repetitive manual tasks and automates routine decisions throughout the workflow.
Full visibility and control
The digital workflow provides real-time visibility into the status of every document, making it easy to see where each invoice is in the process and who is responsible for the next step.

Working with Qalcwise

One of the key factors behind the project’s success has been the quality of collaboration between the customer and Qalcwise. In the case of MCPP Poland, the partnership is built on responsive communication and the efficient delivery of new requirements and enhancements.

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I have no reservations. Every request receives a prompt response, and no issue is left unresolved for long. Changes are implemented efficiently and without unnecessary delays. The collaboration has been very positive.

Piotr Krawczyk Site Manager, MCPP Poland

The company particularly values the responsiveness of the Qalcwise team. Every request receives a prompt response, and system enhancements are delivered quickly without unnecessary delays.

MCPP Poland continues to expand its financial process automation initiatives. The next step will be integration with the National e-Invoicing System (KSeF). The company also plans to implement a solution that automatically retrieves invoices from a dedicated email inbox, enabling the invoice workflow to begin without any user intervention.

MCPP Poland demonstrates that financial process automation delivers measurable business value, and that continuously introducing new improvements helps organizations stay at the forefront of digital transformation.