business process automation
Correspondence circulation
Automation
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Correspondence is an inseparable element of the functioning of every enterprise.
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Correspondence circulation
This application enables full automation of correspondence processes in the company. It is used to register and send (often mass) incoming and outgoing documents flowing through a given enterprise. It is eagerly used by employees of the Secretariat and the Administration department. No wonder - automating the correspondence flow in the company significantly improves the work of employees of law firms and other companies.
The document circulation application allows you to save information about a given document. The system makes it possible to quickly send or forward received correspondence to the recipient (persons responsible or related to the case). The recipient of the document confirms receipt of the correspondence and receives reminders before the deadline for reply expires. The ability to categorize letters using descriptive TAGs, adding current comments and attachments, and archiving (in an electronic repository) is of great importance.
The document circulation application is a response to the constant progress of information technologies that influence the automation of business processes. Qalcwise gives you an option that is impossible to ignore!
You want to know how electronic document circulation Will it improve work in your company?
Automation
What can you expect
od correspondence circulation application?
Benefits
Efficient and accurate correspondence management in the company
Managing correspondence in companies whose document circulation is manual is quite a challenge. It is then impossible to avoid errors and human mistakes. Our no-code application allows you to fully automate the correspondence flow in your company. Document management has never been so fast and error-free.
Described and categorized company correspondence
All documents in the no-code application have been described and categorized. They are in the repository - they are safe there. All this will help you avoid the unfortunate situation when a letter is lost or damaged (analog or virtual) and the company does not have a backup copy. This is a great advantage.
Easy access for every employee to authorized documents
Categorization of outgoing and incoming correspondence allows easy access (by each employee) to a list of all letters relating to him. The no-code application guarantees a transparent way of assigning responsible persons to your documents. Don't worry, unauthorized people cannot see your writings.
Regular email reminders
People can be forgetful and busy. There's nothing wrong with it. When creating our no-code application, we also thought about such people. Each person assigned to a given document receives e-mail reminders before the response time expires. Every employee's punctuality increases the company's efficiency.
Easy way to archive
Archiving is a process that enables permanent, long-term storage of documents. The obligation to conduct it results not only from convenience, but also from legal, ecological and safety aspects. Our no-code application allows you to archive correspondence and other letters easily and efficiently.
Check how others implemented it Electronic Document Circulation qalcwise
case study
No-code/low-code application platforms will be responsible for
more than 65% of all app dev activity by 2024.
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Features management applications
correspondence flow is:
Automation
Adding attachments
Feedback is important in every industry, including: related to IT, marketing, advertising, machine production. Our no-code application allows you to submit your own ideas, corrections and conclusions in the form of comments. Correspondence can also be enriched with attachments, which can be added quickly and easily.
Add and record live comments
When a project develops dynamically, communication becomes key. Our application allows you to add and record comments on an ongoing basis, thanks to which each team member can keep track of progress and comments.
Categorizing documents
When creating our no-code application, we had in mind increasing the efficiency of companies. Proper categorization and labeling of documents will enable their quick search. Outgoing and incoming correspondence is divided into descriptive TAGs. Working and finding the right script is a piece of cake.
Assign document editors and readers
Appropriate control of access to information is the foundation of data management in an organization. Our correspondence circulation application allows for precise assignment of roles - editors, who have the right to modify the document, and readers, who can only view it. Take care of your work safety and efficiency!
Saving your current status
In the dynamic world of business, it is important to stay up to date with work progress. Our no-code application allows you to save the current status of a project or task, which allows for effective communication and monitoring of progress in real time.
Documents archiving
Automated archiving of documents has many advantages - we support environmental protection by not destroying documents (ecological aspect); top secret information ends up in the right place (security aspect); the law requires that the document be kept for a certain number of years (legal aspect). Our no-code app archives flawlessly.
Indication of fields required to be completed
Clarity and transparency in the process of filling out forms are the key to efficiency. Our no-code application highlights required fields, which speeds up the process and minimizes the risk of missing important information. A simple and intuitive interface makes data management easier and more effective.
Validations checking the correctness of form completion
Data errors can lead to serious problems. Our no-code application includes built-in validations that check the correctness of form completion in real time. Thanks to this, you can be sure that the information collected is accurate and reliable.
E-mail notifications to people assigned to the document, reminders before the deadline for response
Correspondence is based on the exchange of messages, not on a one-sided relationship. Lack of timing (late or no responses) may result in downtime in specific departments, which will indirectly affect the company's effectiveness and efficiency. Reminders from our no-code app will keep every website up and running on time.
Statistics showing the document processing time at individual stages / for individual people
Interested people have access to statistics showing the document processing time at individual stages or for specific people. Therefore, we know what the status of the implementation of a given task is and whether any of the parties was not on time. This functionality only applies to the Enterprise version of our no-code app.
A reporting application that compiles documents, allows filtering and grouping, and statistics
Maintaining reports helps to summarize previous activities and present a short summary of projects. The reporting application, which is part of the correspondence circulation application, allows filtering and grouping documents, as well as presenting statistics. He juxtaposes individual writings. Only on Enterprise.
Set required fields on the form
Precise configuration of forms is the basis for effective communication and data collection. Our no-code application allows you to individually set the fields required in the form, so you can adapt it to the specific needs of your project or department. This feature ensures that key information is not missed. The option is available in the Enterprise version.
Basic plan
Enterprise plan
Full process flexibility
Solutions built from scratch
