How much leave do I have left is a question that HR hears very often, especially before the holidays. Then the pile of paper applications grows on the desk, the phones ring, and replacements still need to be arranged. What seems simple in theory can in practice pose many problems for both employers and employees. And the solution is ready! See how easy it can be to manage your leave with online applications from Qalcwise.

Comfortable, on time and without mistakes

Qalcwise applications for managing leaves and absences this is a huge convenience for the employer and employee. An employee can easily check how many days of leave he is entitled to and submit an electronic application. He can make a decision faster or seek confirmation. There is no need to print the application, collect signatures or send reminders by e-mail. Staff do not have to constantly answer the same questions, review paper documents, copy data into spreadsheets and manually create reports. The applications are compliant with the currently applicable labor code. Therefore, the HR department does not have to follow the latest regulations and remember to update the rules, Qalcwise will do it automatically!

Thanks to automation, we also minimize the risk of mistakes, the requested number of vacation days is always consistent with the applicable limit. And above all, we get rid of paper! Which is a very important advantage of the application for companies managed in the "paperless" spirit. The application automatically goes to the supervisor and, after approval, to Human Resources. Acceptances are much faster and the data is saved in the system. You can easily generate any report and quickly check the level of absence in a given period. This significantly facilitates decision-making and management of leaves, replacements and employment, e.g. when we use seasonal workers.

Self-service and mobile applications

The applications are ready to use, you just need to configure it, which will take just a few hours. Because the application runs in the cloud, you do not need infrastructure or an IT department to use it. Thanks to the fact that the Qalcwise platform uses no-code technology (without programming), HR employees can independently adapt the solution to their needs. The applications are fully customized and flexible, allowing you to add any functionalities, create the necessary rules, limits and alerts, add types of leave yourself, define approval paths and document circulation. What's more, Qalcwise applications work on all mobile devices, so leave requests can also be submitted and accepted on your smartphone! This is extremely convenient for those employees who are often on business trips or work remotely.

Qalcwise is a set of leave management applications:

Application for submitting leave requests

This is an application for employees, where they can apply for leave. It has access to the necessary employee data and leave data. Applications are validated, which means that limits are communicated when completing them. So there is no risk that the employee will enter an incorrect number. The application also reminds you to complete all fields, which ensures that it is completed correctly.

In the Application history tab, the employee can check who has the application approved and when it was approved.

The third tab displays all applications that have been taken in a given year, which allows you to see what leave has already been used.

workers list

This is an application for managing an employee database. We can add new employees, their vacation days, types of contracts, number of full-time positions, assign them to departments and supervisors, and change data of current employees. Additionally, at the end of the year, the application summarizes the level of leave use and prepares a ready closing report. Based on it, you can upload a list of available holidays for the next year.

Summary report 

This application allows you to check the current leave status for each employee. Used days off are added up and subtracted from the main pool. Thanks to it, you can monitor the level of leave use.

Report of all requests

This report allows you to check all leave taken (divided by type and number of days) by a given employee or in a given department.

Application to change settings

This application is dedicated to the management board. It allows you to change the conditions, e.g. home office limit, leave length limit requiring the approval of a higher-ranking superior, and add benefit days of leave (e.g. on the employee's birthday).

Absence checking application

The latest application, also for the management or supervisors, allows you to check who is currently on vacation or absent. This allows you to conveniently monitor absences. You can integrate all applications within one platform. This means that leave management applications can connect to applications for business trip settlement, scheduling and working time records. Qalcwise applications also allow integration with other systems in the company, e.g. HR and payroll, which prevents the need to manually transfer data. Managing your holidays can be simple and fun!

You can also try our platform for free (no credit card required) and if you would like to find out whether our solutions will adapt to your company, we invite you to schedule a demo.