Legal departments generate the most paper documents, and at the same time they must take special care of their security, archiving and making them available only to authorized persons. Find out how business applications provide convenient and safe remote access to the contract repository and allow you to automate document flow and approval paths.  

Another big challenge is submitting documents for inspection (in paper form), circulating documents in e-mails, as well as enforcing multi-stage approvals, especially during remote work. The lack of control over the status and access to documents, the inability to verify who made a given change to a file, creates a huge risk of error and room for abuse. How to digitize the repository and automate the circulation of contracts, powers of attorney and the approval path?  

Solution: 

Introduce electronic document circulation and online archives. First and foremost, centralize permissions and documents. Transfer all paper documents to the system by scanning them, then determine who is authorized to read and edit them. Avoid a situation in which it is necessary to sign a document and the employee does not have the appropriate rights and, additionally, does not have access to the previous version of the contract. Establish document acceptance paths, depending on parameters important for your organization, e.g. their type and value. Notify appropriate users when they need to take the next step in the process. Complete the process with an electronic signature. Keep all contracts, orders, etc.  in one place. Give multiple people the ability to access one document at the same time. Assign documents to appropriate teams/people responsible for them, contractors, suppliers or customers. Remind authorized people about important dates, e.g. the end of the contract, the need to extend cooperation, renewal of the order, etc.  

How do you do this in Qalcwise:

You can transfer the organizational structure to the application and update it automatically. Place digital documents in one place in the application. By assigning them appropriate tags, assign them employees, groups of employees who can have access to them. Automatically remind you about expiring permissions and send notifications. Revoke authorizations as needed. Search quickly and conveniently for documents you are authorized to read. Improve document management with flexible approval paths and automatic reminders. Gain access to a complete record of readings, modifications, etc.  

Key Features:

• Speeding up the process of signing documents
• Full control over permissions
• Easy to search and read
• Flexible workflow
• Automatic reminders
• Liquidation of local archives

Try our platform for free (no credit card required) and if you would like to find out whether our solutions will adapt to your company, we invite you to schedule a demo.