The process of settling business expenses is different in every company. The most frequently involved parties are the employee reporting a given cost, his or her supervisor responsible for considering the application, and the accounting department dealing with the formalities. Everyone would like to avoid delays and irregularities because it prevents the proper development of the business. Uncontrolled business expenses in senior positions can prove particularly costly.
Controlling business expenses during business trips
When traveling on business, it is not possible to plan all expenses in advance. Very often, a daily budget is declared to cover the costs of food and transport. Settlement of each receipt in real time, if the employee is, for example, in a different time zone, is extremely time-consuming for both parties. It is also more difficult to verify whether reported business expenses were justified or overstated. Business expenses app for mobile devices is the simplest method to improve processes related to accounting for costs incurred during business trips. Dedicated solutions available on the Qalcwise platform can be adapted to the specificity of each industry by setting daily limits, granting appropriate permissions and automating the processing of applications based on individually defined rules.
Detecting fraud using business expenses applications
The transparency provided by modern applications is essential to ensure that fraud does not occur within the company. This also eliminates the risk of unintentional mistakes occurring when completing paper applications. The business expenses application created on the Qalcwise platform enables data analysis, making it easier to locate areas requiring special attention. They also eliminate the problem of storing sensitive information on inadequately secured media or virtual clouds. Qalcwise applications process collected data in real time, which allows teams to effectively achieve sales goals.
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