business process automation
Settlement of delegations
Automation
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The epidemiological situation around the world in recent years has significantly limited the number of business trips - this happens almost everywhere, regardless of the country.
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Settlement of the delegation
Our application is used to register business trips and settle expenses incurred on them. The system automatically calculates the appropriate allowance and mileage. It allows you to reduce (up to PLN 74!) the costs of handling business trips. Automation of manual accounting allows you to avoid errors in calculations and possible dishonesty of some employees who check whether the reported costs are not higher than actually incurred.
But that's not all. Thanks to the business trip settlement application, employees can register a new business trip, go through the approval process and count on quick and efficient settlement of incurred expenses. This is good news for businesses on a tight budget. They don't lose anything.
The Qalcwise business trip settlement application is intended for all company employees - without exceptions. All calculations - regarding the costs of a business trip - are made on an ongoing basis, taking into account the current NBP exchange rate. The flow of information between selected traveling employees is smooth. All documents are saved in a virtual, electronic archive - nothing will get lost. The Qalcwise business trip accounting application is a convenience you must try in your company.
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Automation
Management application
employee evaluations are:
Benefits
Automated business trip settlement process
Automation of business processes is undoubtedly the future of modern corporations and smaller companies. Automation also applies to aspects such as settlement of business trips. All related documents, invoices and receipts that need to be included in settlements are available in our application database.
Fast approval process
Automation applies not only to remote access to documents, but also to correspondence and the method of accepting expenses incurred in connection with a business trip. Pay attention to, among others: to automatic e-mail notifications received by each party - the employee and the supervisor or other decision-maker. Everything is done quickly and efficiently.
Automatic calculation of diet and mileage
Our no-code application automatically calculates mileage and allowance for business trips. The mileage rate determines the limit on the costs associated with a private vehicle that has been used for company purposes. It is important to settle both the diet and the mileage within a specified period of time. With the no-code application you will learn what expense settlements to expect.
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Features management applications
delegation settlements are:
Automation
Indication of fields required to be completed
Precision in delegation settlements and other forms is crucial. That's why our no-code application has the function of marking fields that are mandatory to fill out. This ensures that the applicant provides all necessary information from the very beginning, avoiding delays and the need for corrections.
Adding attachments (invoices, receipts)
Each delegation or business trip involves various types of costs that must be documented. Our no-code application allows you to easily attach attachments such as invoices or receipts. Thanks to this, the settlement process is more transparent and accurate, and all documents are collected in one place.
E-mail notifications to decision-makers in the event of a new delegation / settlement
Efficient communication is the key to success. In our no-code application, both the applicant and the decision-maker (e.g. direct superior) receive e-mail notifications. Superiors - in the event of a new delegation or settlement. Applicant – response with decision. This functionality improves the operation of each website.
E-mail notifications to the applicant about the decision
Efficient communication is the key to success. In our no-code application, both the applicant and the decision-maker (e.g. direct superior) receive e-mail notifications. Superiors - in the event of a new delegation or settlement. Applicant – response with decision. This functionality improves the operation of each website.
Validations checking the correctness of form completion
To avoid errors or inaccuracies in forms, our no-code application has built-in validations that check whether the form is completed correctly. If any part of the form is not completed as required, the application will inform the user about the need for correction.
Automatic calculation of the appropriate allowance
The allowance is intended for food and minor expenses during the business trip. The amounts per day are usually set out in the company's internal rate policy. If the employer has not specified such data, you should refer to the regulations. Our no-code application enables automatic calculation of the appropriate allowance. There is no worry about mistakes.
Mileage settlement
Mileage (record of vehicle mileage) applies to situations when an employee used a private car for company purposes. Specifies the cost limit. Our no-code application allows you to settle mileage. You should start by recording the routes you have traveled in this way (distance, destination, dates of the business trip).
Preview of the approval path
Our no-code application gives a preview of the route taken by a given inquiry - from completing and sending the application for settlement of the delegation to the final acceptance of the application by the decision-maker. The whole is complemented by more and less advanced functionalities. The approval path preview is available in every version of the tool - both basic and Enterprise.
Currency conversion based on the current NBP exchange rate
In the case of foreign business trips, it sometimes happens that the receipts and invoices delivered to the company were prepared in a foreign currency. Does this mean that accountants have to settle everything manually? Not at all. Our no-code application allows you to convert currencies based on the current NBP exchange rate.
Integration with the booking.com system
It will not be possible to handle a large part of the delegation in one day. Accommodation will be needed. Our application for settling business trips is integrated with the most popular hotel portal in the world - booking.com. This allows you to constantly monitor the length and costs of your stay. Any accommodation invoices will be sent directly to the app.
Basic plan
Enterprise plan
Full process flexibility
Solutions built from scratch
it's Qalcwise
Explore our no-code platform and check out all the options. Modern tools are tailored to individual business processes. Are you interested but don't understand everything? Don't worry, we'll explain everything! Check no-code!
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