Managing sponsorship contracts is a challenge for many companies. Scattered processes, paper forms and lengthy approval stages can hinder operational efficiency and generate delays. Handling sponsorship agreements it also complicates the need to use different applications and lack of data centralization. Get to know the solution from Qalcwise that helped Exeltis optimize its business processes, ensuring efficient and safe service.

About us Exceltis

Innovative The Exeltis organization specializes in in healthcare. Companies from this group (Exeltis Group) are present in as many as 40 countries and employ nearly 4 employees. The mission of the Polish representative, Exeltis Poland, is to set new standards in the pharmaceutical industry. In all activities it strives for innovation, excellence, diversity.

What challenges standing in front of Qalcwise?

Exeltis Poland asked Qalcwise to create a program that would comprehensively and efficiently manage sponsorship contracts. She wanted a professional system that would enable the transfer of all business processes to one place and ensure safe, quick document handling. The eNovem team dealt with the matter - specialists wanted to create dedicated applications on the Qalcwise platform that dealt with such things as: reducing manual handling, reducing the number of e-mails sent, accelerating and facilitating everyday work, eliminating all mistakes and paper documents. Getting rid of analog forms was particularly important. Previously, they circulated between regional representatives and the company's headquarters, which took a lot of time - acceptance of the terms of the contracts and their processing time were extended and difficult. One of the challenges that Exeltis Poland posed to Qalcwise was: improving management reporting. The company wanted both regular employees, supervisors and management to have access to sponsorship agreements in one place, and not on several different platforms. This action was intended to reduce the number of applications used by employees and make it easier for the management to make decisions. The task of the new system from Qalcwise was also simplifying communication between the headquarters and field employees. Customization of the solution is something very desirable.

What solution we proposed?

The Qalcwise platform has proven itself an optimal response to the non-standard expectations of Exeltis. Qalcwise Partner – eNovem Team has created a set of integrated applications within one program, supporting various processes, including: planning and settling participation in conferences, managing a database of cooperating entities, generating sponsorship agreements, accepting the terms of each agreement, signing documents outside the company's headquarters. The entire modern system, built on the Qalcwise platform, made it possible optimization of key operations related to generating, signing and settling contracts. The processes that these HR documents had to go through took little time. When meeting potential customers, representatives of the Exeltis sales and marketing department were able to present the terms of negotiations, as well as generate and sign a contract during one business meeting. The data entered into the system when creating the contract is automatically archived, often used in other processes (e.g. when settling marketing events). The superior who received the electronic application for approval verifies and approves (or not) the letter. The management staff, however can monitor the status of individual business processes on an ongoing basis, generating reports. Importantly, all the above-mentioned activities can be carried out on umobile management – ​​tablet. The applications created by the eNovem team were implemented at the beginning of the pandemic. It was the perfect time - the client could be better prepared for new challenges related to remote work and ubiquitous automation.

What were results solutions?

The results of Qalcwise's efforts were fantastic. Exeltis Poland has achieved everything it aimed for - first of all, digitization and acceleration of document circulation, as well as elimination of manual processes. The number of errors that most often occurred when manually entering data into the system has decreased. The waiting time for approval of applications has been reduced to a minimum, and cooperation between employees, superiors and management was more clear and consistent. All business processes have become transparent and better controlled. It was the icing on the cake increase in employee efficiency and satisfaction – intuitive applications from Qalcwise made their work easier.

Summary:

Exeltis Poland company she was looking for a professional tool tailored to your needs this specific, large organization. The specialists from Qalcwise once again rose to the challenge. They paid attention to criteria such as security, compliance with institutional standards, flexibility, excellent control over processes, transparency of activities, minimizing the risk of errors and abuses. The company's management notes that after the investment in Qalcwise, everything started to get better. Gained consistent administrative environment. Problems with reporting and planning are gone. Thanks to the great flexibility of the solution, the company could at any time adapt the applications to its needs and expand it with additional functionalities. Exeltis can now emphasize even more that values ​​innovation and entrepreneurship .

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