business process automation
External orders
Automation
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In every company, employees make various company purchases every day that are necessary for their work. They submit applications…
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Orders
The tool is used to place orders for articles or services in the company - always based on the approved demand (by the decision-maker). The process of inferring and presenting decisions is very simple and intuitive. The application is often used by Administrators of individual departments and the Purchasing Department.
Both applicants and decision-makers are informed about the placement and status of the order by e-mail. The Enterprise version has some more advanced features, including: is linked to the invoice circulation application and allows you to assign a budget to a given order (very important and helpful functions).
In our no-code application, order applications do not get lost in the depths of paperwork. Information about all running purchasing processes is stored in the appropriate database. Authorized persons have real insight into the structure of costs incurred. Submitting procurement applications is remote - eligible applicants can do it from any corner of the Earth.
The ordering application is directly linked to the – very similar – requisitioning application. A simplified ordering process and an easy way to submit applications means that the company will avoid any mistakes or purchasing discrepancies. Don't skip Qalcwise and familiarize yourself with its Electronic Document Circulation.
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Automation
What can you expect
od ordering app?
Benefits
Automation of the process
Automating the order process allows you to improve the functioning of the company and decision-making regarding needs and purchases. Thanks to our no-code application, your company will be able to avoid submitting paper forms. A uniform form for all order requests makes the entire process even easier.
A simple way of acceptance by decision-makers
Decision-makers are authorized to make decisions regarding placing an order for a specific good or service. Their role begins when they receive an automatically sent e-mail about their order. Our no-code application enables easy and efficient communication between the requester and the supervisor regarding orders.
Easy preview of all submitted applications
It is important that all procurement applications are presented clearly and precisely (this is facilitated by their uniform form). Our no-code app provides an easy overview of all your applications. Authorized persons will not have to comb through hundreds of sheets of paper - documents about notifications, decisions and order status are at their fingertips.
Simplified ordering process
The ordering process in our no-code application is very simple. The applicant sends an order inquiry form. The decision-maker receives the letter and then resolves the problem. If the decision is positive, both parties have access to the subsequent status of the order. This is proof of the intuitive operation of the application.
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Features management applications
external orders are:
Automation
E-mail notifications to decision-makers when a new order is received
E-mail notifications appearing immediately after sending an application to order goods or services are something that superiors value. With our no-code application, there will be no downtime in your company. Manually submitting a request would take forever - the letters would have to be photocopied, scanned and sent. Try our application - it will make your life easier.
E-mail notifications to the applicant about the decision
The applicant who sent the order inquiry form will probably be irritated if it takes a long time to receive a decision. If the desired product or service is crucial in a given department or production hall, its absence will cause stagnation. Quick receipt of an e-mail with a decision will allow the applicant to take quick action.
Indication of fields required to be completed
Our No-code app has clear indicators for the fields that need to be completed, making the filling process easier.
Validations checking the correctness of form completion
Correctly completing the order inquiry form is very important. Validation of the process (in this case - writing an application) is intended to obtain confirmation of its intended use. This is also the case with our no-code application. If the applicant fills out the form incorrectly, the letter will not be accepted and sent - until it is completed.
Linking to the requisition application
The ordering application is linked to the requisitioning application. No wonder - both processes (demand and orders) are similar. Reporting a demand only informs your superiors that something is missing. Orders, in turn, concern the purchase of a specific product or service.
Connection with the invoice circulation application
The order application is also linked to the invoice circulation application - only in the Enterprise version. This is a beneficial combination. When making purchases, the applicant will certainly ask the supplier for an invoice. The financial document can be put into the invoice workflow, where it will be posted and saved. Accountants will certainly thank you for this functionality.
Set required fields on the form
In the Enterprise version of our no-code application, we enable customization of forms to meet the individual needs of the company, allowing managers to set the fields required for completion. This not only increases the accuracy of the information provided, but also ensures that each application is fully complete before further processing.
Assigning a budget to a given order
The Enterprise version of our ordering application comes with another functionality: the ability to assign a budget to a given order. A similar function can be found in the requisitions application. What is it about? The applicant attaches information about the planned budget to the order. This helps the manager make a decision.
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electronic document circulation
