Accounting departments lead organizations when it comes to processing volumes of paper. Digitizing this area seems to be a backbreaking task, but also inevitable. The pandemic forces companies to minimize paper documentation and limit direct contact. However, digitizing accounting does not have to be a time-consuming and expensive process. Thanks to business applications, you can shorten it to just a few days and quickly feel the benefits of automation. A big challenge for Accounting is to stay organized to avoid due delays and audit issues. With a traditional organization, each step of processing a paper invoice is handled manually. There is no full control over whose hands the document passes through. This often results in delays and missed payment deadlines, especially in the absence of those responsible for acceptance. And it also encourages abuse and theft. Searching for documents in the archive is also a problem. Storing paper documentation is often expensive, and its destruction requires appropriate procedures. The answer to these challenges is electronic documentation and workflow automation.

Solution:

You can transfer all activities related to the processing of invoices and orders to a dedicated system. Then, any authorized employee can initiate invoice processing, and managers can approve documents remotely, minimizing the risk of delays. Payment processing systems allow you to track your invoices and easily access information at any time during or after the approval process. At any time, information for each invoice is available at your fingertips.

Jak create paperless accounting with Qalcwise:

In Qalcwise you can define any workflow

Thanks to reports tailored to your needs, you can freely filter costs in your organization.

  Simple and effective workflow In the first step, we fill in the information about the invoice. Next, the application is approved. When the invoice amount exceeds the amount limit, the application is subject to double approval. Ongoing cost control  Thanks to reports tailored to your needs, you can freely compile and monitor costs in your organization. Below is a graphical breakdown of costs by month and supplier. Friendly interface  The simple and intuitive interface makes using the application extremely pleasant! The system informs us exactly which data we need to fill in and which data is taken from embedded tables. Key Features:

• Real-time management
• Full transparency
• Minimizing the risk of fraud and mistakes
• Possibility of many people working on one document at the same time

Don't understand everything yet? Black magic? You will learn about the no-code solution and how to create a simple application or even a serious business solution without using code here.

You can also try our platform for free (no credit card required) and if you would like to find out whether our solutions will adapt to your company, we invite you to schedule a demo.