Did you know that your employees spend more than half of their time on administrative tasks? By digitizing processes, you can free them from the most repetitive, tedious work and allow them to focus on more valuable tasks. Check which processes are worth digitizing first. And how to do it in just a few hours!

Empty wheelbarrow syndrome

The situation in many companies resembles a certain joke: on a construction site, Kowalski runs back and forth with an empty wheelbarrow. Finally the manager asks: Why are you flying around with this empty wheelbarrow? Kowalski answers out of breath: Mr. manager, it's such a mess that there's no time to load it. Almost every company, regardless of size and industry, has processes that take a lot of time. Often operated manually, they require completing paper applications, photocopying stacks of documents, completing spreadsheets and sending them by e-mail. That's why employees postpone such things until later if they can. As many as 53% of them admit that they prefer to complete tax returns rather than settle business expenses (TriNet). It is therefore not surprising that almost the same number of employees do not settle their accounts on time. But who would have time to look for other solutions, implement them, train the team, you have to run with a wheelbarrow!

There is no future without digitization

Such process management must end because it is a huge burden, also financial, for the organization and a blocker to development. It is estimated that repetitive and boring tasks take up to 1/3 of employees' time. They often become a reason to change jobs. It is a great challenge for companies to reduce the workload of employees, eliminate manual, routine processes and maintain competitiveness thanks to efficient management. This is where modern tools for digitizing business processes come in handy. The phenomenon of automation raises a lot of emotions. It is worth remembering, however, that just as machines once took over tasks traditionally performed by humans in factories, now modern technologies supported by artificial intelligence will change the organization of enterprises. These technologies will take over the most repetitive, low-value tasks, freeing up more space for innovation, creativity, mentoring and collaboration.

9 processes you would like to forget about

So the question is not whether to digitize work, but how. And which areas of the company's operations should be digitized first? It is worth starting with those processes that take up the most time of your employees and, at the same time, generate many mistakes and additional costs due to manual operation. To create a list of the most tedious tasks, we asked our business partners for their opinion. Here are the 9 processes that were repeated most often in their answers:

1. delegation management
2. management of business expenses
3. scheduling and recording working time
4. leave management
5. recruitment and employer branding
6. order processing
7. calculating employee commissions
8. fleet management
9. budgeting

What characterizes these processes? First of all, they do not fit into ERP, BI, CRM, BPM systems, etc. They do not go there for many reasons, most often because such implementations take time, too much work on the IT side or their variability. Having to make frequent changes is troublesome for large systems. Therefore, company managers avoid further complicated implementations and do not want to use tools that require the participation of programmers. The thing is, they don't have to!

Democratization of business applications

Today, digitization of processes no longer requires expensive servers, complicated software and the employment of experts to maintain them. With the development of technology for building applications without coding, digitization tools have become available even to small companies. The great advantage of these solutions is that the business becomes independent from IT. The platform is such a solution Qalcwise. It provides access to ready-made, flexible and intuitive business applications that successfully replace manually operated processes.

Using Qalcwise is as easy as building a wheelbarrow! After logging in to the platform, you get access to ready-made applications or you can build your own. You don't have to be a programmer to create your application, just knowledge of spreadsheet formulas is enough. Implementation and configuration of the application takes up to several hours (hours, not months!), and the license under which you can create an unlimited number of applications costs several times less than traditional systems. Thanks to the flexibility of our tool, you can transfer the process 100%, fully maintaining its specificity and adapting the application to your requirements, not the other way around. Business applications are an ideal tool for both large and small companies, allowing you to handle even complex processes, reducing their costs and increasing the efficiency of teams. You can transfer all 9 of the most cumbersome processes (and many more!) to ready-made Qalcwise applications with just a few clicks and forget about manual handling, paper applications or sending reminder emails once and for all. Find out how easy it is... before your competitors take you away in a wheelbarrow! Find out what your company can gain by investing in process digitization.

Try our platform for free (no credit card required) and if you would like to find out whether our solutions will adapt to your company, we invite you to schedule a demo.